Tips for doing business with SMUD

Registering

Register or log into SMUD’s solicitation portal at smud.org/Bids. Select all applicable categories to describe your business.
Supplier Education and Economic Development (SEED) vendors should register in our Electronic Bid Solicitation System (EBSS) at smud.org/EBSS.
- Select applicable categories to describe your business and include your Department of General Services certification number.
For assistance, contact SEEDmgr@smud.org.

Identify your procurement contact at smud.org/ProcurementContacts.
Email SEEDmgr@smud.org to verify if your business qualifies for SEED contract incentives.
Submit exactly what’s requested and avoid blank answers.
Be concise in your response, using the provided template only. Avoid using “see attachment” or including sales pamphlets as a response.
Even if you’ve already done business with us, respond to the questions as if answering for the first time. Our staff reviewing your bid or proposal may not be familiar with your past work.
Provide thorough references when requested.
Ensure all requested forms are signed.

Verify that your pricing strategy calculations are correct.
For material bids, the final price should include Freight On Board (FOB).
For construction bids, the final price should include all taxes.
Additional addendums may have been posted at smud.org/Bids. Sign and submit all addendums.

Attend pre-bid meetings and network with prime contractors. Some meetings may be mandatory.
Request a list of potential bidders from your procurement contact overseeing the solicitation.
Stay connected with the prime contractors you’re working with and ensure you have a clear understanding of the scope of work.
Address any compliance concerns with your procurement contact.

Work closely with your procurement contact to complete the onboarding process, ensuring timely and accurate payment.
Request a debrief from your procurement contact to receive feedback on your proposal from supply chain.